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Grant Recipient Guidance

If you are reading this page, you may be one of the South Carolina American Revolution Sestercentennial Commission (SC250) grant recipients. Through the award, the Commission hopes to form a partnership wherein we provide support to your project and in turn we learn more about and contribute to further telling the story of the Revolutionary Era (1770-1783) in South Carolina. We share your goal to tell a more  inclusive story and capture history for the future.

We welcome stories, feedback, and candid lessons learned at any time. In order to ensure the smooth administration of the SC250 grant, please follow the best practices below and make sure to stay in communication with SC250.

SC250 Contact:

Heather Hawkins, SC250 Coordinator
803-898-3392 | hhawkins@southcarolina250.com | or through the Web Grants program

Grant Agreement/Contract:

Before funding can be issued, a grant agreement must be electronically signed in the Discover SC Web Grants program. A state vendor number will be required prior to the grant agreement.

Once you have officially been notified of the grant award, the fiscal agent/grantee should receive an email from the Web Grants system notifying them that the contract is ready for a signature. If not, please let SC250 know.

  • The fiscal agent/grantee must sign into the Web Grants system and electronically "sign" the document. Click here for step-by-step instructions on signing the Grant Agreement.

Grant Meeting:

Before any work is done, please make sure to schedule a grant meeting with the SC250 Coordinator. For convenience, the SC250 Coordinator may hold Webex meetings with all grantees from a grant cycle.

Grant Funding Distribution:

Once a grant agreement is signed by all parties, leave an estimated six weeks for the first grant payment to be distributed. Depending on the fiscal agent or type of grant, SC250 may reserve a portion of the funding until the final report and all documentation is completed. See your grant agreement for specifics.

Fiscal Guidance:

Anytime state funding is used, the grantee/fiscal agent must follow state procurement procedures.

  • For more about SC State Procurement, visit https://procurement.sc.gov/ 
  • Below are some state procurement paperwork basics based on total value of invoice (not just SC250 grant amount):
    • Zero to $10,000.00
      • Invoice (must show correct amount charged and payee)
      • Proof of Payment
    • $10,000.01 to $25,000.00
      • Three (3) Written Quotes
      • Invoice
      • Proof of Payment
    • $25,000.01 & Up
      • SC Business Opportunity Ad or Copy of Public Advertisement (i.e., Local Newspaper Ad)
      • Bid Specifications (relevant pages only, doesn’t have to be the entire package unless specifically requested)
  • Keep Receipts & Documentation
    • Make sure to keep documentation for how all the state funds were expended. This could include receipts for purchase of materials, contracts and payment documentation for consultants, tear sheets from advertising, and/or pay documentation for administrative oversight pay.

Matching Funds:

While the County 250 Organizing Grants do not require a match, it is always great to show collaboration and buy-in from multiple entities on your grant application. Other grants coming soon will require matching funds.

Status Reports/Site Visits/Final Report & Closeout:

Brief status reports will be due in the Discover SC Web Grants program twice a fiscal year and/or 30 days after the completion of the project. 22FY grant recipients will be required to complete a status report in Web Grants prior to 11/15/22 and 5/15/22. Step-by-step on completing status reports coming soon.

SC250 Commissioners and/or staff may make a pre-arranged site visit to check-in and see how we can aid your project.

Contact SC250 with Changes to Timelines & Budgets: Please contact SC250 prior to making changes to the grant timeline and/or budget. If you anticipate needing an extension or more than 10% changes in how your SC250 grant funding is allocated in the grant budget, please reach out to SC250 prior to report dates especially the 5/15/22 date.

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