Congratulations! If you are reading this page, you may have just received an grant award letter from the South Carolina American Revolution Sestercentennial Commission (SC250) grant recipients. Through the award, the Commission hopes to form a partnership wherein we provide support to your project and in turn we learn more about and contribute to further telling the story of the Revolutionary Era (1770-1783) in South Carolina. We share your goal to tell a more inclusive story and capture history for the future.
We welcome stories, feedback, and candid lessons learned at any time. In order to ensure the smooth administration of the SC250 grant, please follow the best practices below and make sure to stay in communication with SC250.
Before funding can be issued, a grant agreement must be electronically signed in the Discover SC Web Grants program. A state vendor number will be required prior to the grant agreement.
Once you have officially been notified of the grant award, the fiscal agent/grantee should receive an email from the Web Grants system notifying them that the contract is ready for a signature. If not, please let SC250 know.
No work should begin prior to the award letter date nor before a grant meeting with the SC250 Grants Manager. For convenience, the SC250 Coordinator may hold virtual Webex meetings with all grantees from a grant cycle. Visit the SC250 webinars page to review the latest Guidance for SC250 Grantees briefing.
Read your grant agreement/contract closely and remember that often interpretation or publications must be approved by SC250 prior to going to print.
Once a grant agreement is signed by all parties, leave an estimated eight weeks for the first grant payment to be distributed. With the County 250 Organizing Grant, the grant award is 100% upfront when a county or city is your fiscal agent. For all other fiscal agents and for all competitive grants, the award is 80% upfront and 20% at completion of report paperwork. Money will be disbursed once the grant agreement is completed and approved by SC250 and SCDAH staff.
Please keep in mind this cash flow when structuring vendor/consultant agreements. Please reach out to SC250 with any questions or concerns.
While grants do not fall under state procurement, grantees should follow their fiscal agent's local procurement policies. If the fiscal agent does not have written procurement policies, best practice is to look to state procurement rules for guidance.
County Asset Assessment and Tourism Grants (50% match), Local Activities Grants (20% match), and Site Grants (20% match) require matching funds. Make sure to include details about those matching funds in your grant application budget. Other grants (such as the County 250 Organizing Grant) do not require a match. However, it is always great to show collaboration and buy-in from multiple entities on your grant application. This is especially true if your grant request is part of a larger project.
It is great to document on grant budgets in-kind match such as volunteer hours, food donated by the local merchants association, etc. This shows great local buy in! However, please keep in mind that in-kind donations cannot be used for required matching percentage.
Remember that final reports will require documentation that any required matching funds have been expended (invoices and proof of payment).
The SC American Revolution Sestercentennial Commission should be cited as a funder on any grant products.
Pro Tip: Receiving a grant is a great time to brag on your project, gain community or governmental support, and recruit volunteers.
A semi-annual status report and a final report must be completed by grantees in the Discover SC WebGrants program. General grant report deadlines are listed below. Please check the status report component under your grant in WebGrants to confirm deadlines as some timelines have been adjusted or extended.
SC250 Commissioners and/or staff may make a pre-arranged "site visit" to check-in and see how we can aid your project. While labeled "site visits" these are often phone or virtual meetings and are completed by SC250 staff.
Report Deadlines by Grant Cycle
Dates are no later than dates but should be in the basic time period not months before. Report dates will change and/or be added to if a contract extension is approved.
| Report Type | 22FY | 23FYQ1 | 23FYQ2 | 23FYQ3 | 23FYQ4 | 24FYC1 | 24FYC2 |
| Status Report (Completed by Grantee) | 11/15/22 | 2/15/23 | 5/15/23 | 5/15/23 | 11/15/23 | 5/15/24 | 5/15/24 |
| "Site Visit" / Check In (Arranged & Completed by SC250) | 2/15/23 | 4/15/23 | 4/15/23 | 11/15/23 | 2/15/24 | 3/15/24 | 10/15/24 |
| Final Report with receipts (Completed by Grantee) | 5/15/23 | 5/15/23 | 11/15/23 | 2/15/24 | 5/15/24 | 11/15/24 | 2/15/25 |
Pro Tips:
The final report must include:
Fellow Grantee Recommendation: https://www.camscanner.com/ for keeping receipts
Contact SC250 with Changes to Timelines & Budgets: Please contact SC250 prior to making changes to the grant timeline, scope, and/or budget. If you anticipate needing an extension or more than 10% changes in how your SC250 grant funding is allocated in the grant budget, please reach out to SC250 prior to report dates especially the 5/15/22 date.
Heather Hawkins, SC250 Grants Manager
803-898-3392 | hhawkins@southcarolina250.com | or through the Web Grants program
